MANUFACTURING ADMINISTRATIVE ASSISTANT (SPANISH REQUIRED) - JACKSONVILLE,FL
Purpose of Position
The Production Administrative Assistant provides administrative support to the production team, ensuring smooth operations and efficient management of resources. This role involves handling various administrative tasks, including timekeeping, inventory management, travel coordination, and maintaining accurate records. The ideal candidate will be detail-oriented, organized, and capable of multitasking in a fast-paced environment.
Essential Functions
- Timekeeping Administration
- Accurately record and maintain employee work hours.
- Assist in preparing and submitting time cards for payroll processing.
- Address and correct any discrepancies or issues related to timekeeping.
- Ensure compliance with company policies and labor regulations regarding timekeeping.
Consumables Inventory Management
- Monitor and maintain inventory levels of consumables and production materials.
- Conduct regular inventory audits and reconcile discrepancies.
- Maintain accurate records of inventory usage and stock levels.
Maintenance of Department Records
- Maintain and organize department records, including time cards, expense reports, and inventory logs.
- Ensure all records are accurate, up-to-date, and accessible to authorized personnel.
- Assist in preparing reports and documentation for audits and reviews.
Administrative Support
- Provide general administrative support, including filing, data entry, and correspondence.
- Assist in preparing presentations, reports, and other documents as required.
Miscellaneous Tasks
- Assist in coordinating and organizing special projects and events.
- Perform other duties as assigned by the production manager or senior staff.
Qualifications
- High school diploma or equivalent; associate's or bachelor's degree a bonus.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
Skills:
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
- Familiarity with inventory management systems and travel coordination is a plus.