ACCOUNTS PAYABLE SPECIALIST - JACKSONVILLE,FL
Purpose of Position
This position is responsible for performing basic accounting functions which require knowledge of accounts payable.
Essential Functions:
- Review vendor invoices, match to purchase orders and packing slips, research and resolve discrepancies, and voucher into the accounting system.
- Reconcile and post accounts payable batches in accounting system.
- Print, review, reconcile, allocate to job costs, and voucher into the accounting system expense reports for field service jobs.
- Receive and process purchase order line items drop shipped from vendors to customers.
- Reconcile and voucher weekly UPS billings into the accounting system.
- Review and voucher LTL freight invoices, both internal and intercompany, into the accounting system.
- Review and voucher multi-site utility invoices into the accounting system.
- Assist purchasing department employees with transactions when required.
- Print and obtain authorized signatures on all accounts payable checks.
- Maintain and replenish petty cash fund as required.
- Create jobs in expense tracking system for job cost allocation.
- Upload all AP documents to electronic filing system.
- Assist with month end and year end close as requested.
- Assist with various audits as requested.
- Perform other duties as required.
Supervision of Personnel:
- None
Competencies:
- Ethical Conduct
- Time Management
- Organization Skills
- Attention to Detail
- Personal Effectiveness/Credibility
- Financial Management
Education and Experience:
- High School Diploma or GED required.
- 2 years of A/P and administrative support experience.
Physical/Mental/Environmental:
Physical Demands:
Activities: Sitting – 90% Walking/Standing – 10%
Lifting: Must be able to lift up to 5lbs.
Vision: Long periods of close work on computer screen.
Mental Demands: Interpret, analyze, research and handle multiple tasks simultaneously.
Environment: Climate controlled cubicle space.